PRIVACY POLICY – IOHA 2025


We place great importance on respecting the privacy of Users of the "IOHA 2025" Application. We limit the collection and use of User information to the necessary minimum. The Data Controller for the processing of data in the Application is the Polish Oral History Association (Gołębia 13, 31-007 Kraków, KRS: 0000328987), which processes personal data in accordance with applicable law and applies necessary organizational and technical measures to secure personal data. The data processor is Tech in Shot PSA based in Warsaw.

§1


User data is processed for the following purposes:


  1. Registration of conference Participant accounts and enabling access to the functionalities prepared for them.

  2. Identification of Users during the use of the Application.

  3. Allowing Users to enter and store data provided by them.

  4. Preventing abuse and actions harmful to the Administrator, including unauthorized use of the Application.

  5. Fulfilling obligations arising from legal provisions, including tax and accounting requirements.

  6. Statistical and archival purposes.


Using the mobile Application is tantamount to the User’s acknowledgment and acceptance of this Privacy Policy.


§2


The legal basis for processing User data is Article 6(1)(b) or (f) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR).


§3

The server containing Application data collects technical data regarding communication between the User’s device and the server. These technical data are stored in files on the server. Log file information does not contain sensitive User data but only: the User’s IP address, the network name of the User’s computer, the User’s Internet provider, information about the User’s web browser, and the exact time of page requests. Such information is used solely for technical purposes and statistical analysis.

Additionally, the Application collects identifying User data (IP address, phone number, UUID identifier, crash traces, BreakPad minidump) and data provided by Users within the Application related to their use of its functionalities, which may include: first and last name, biography, social media links, and chosen calendar.


§4

IP addresses, which may identify the source of a connection to the Application, will potentially be used by the Administrator only for authorization, statistical, and technical purposes. They may also be disclosed to authorized institutions (police, prosecutor’s office) based on separate legal provisions, especially in cases of suspected legal violations, hacking attempts, or actions harmful to the Administrator.


§5


  1. In connection with the storage and processing of your personal data in the Application, you have the following rights:

    1. The right to request access to your data, their correction, deletion, or limitation of processing.

    2. The right to object to processing.

    3. The right to data portability.

    4. The right to withdraw previously given consent for processing data for a specified purpose.

  2. If you have any questions, concerns, or doubts regarding this Privacy Policy or how we process personal data, as well as any complaints, please contact us

    at office@techinshot.pl.

  3. Data subjects also have the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office.

  4. Direct contact with the Administrator is also possible at its registered office, by mail, or by phone. Contact details:

    Tech in SHOT PSA, Ul. Hoża 86/410, 00-682 Warsaw.

  5. Data recipients will also include authorized employees and collaborators of the Administrator whose involvement in the Administrator’s activities justifies or necessitates access to data collected in the Application.

§6

  1. We store your personal data:

    1. for the period necessary for you to use the Application, and after its termination for purposes such as:

      • enforcing claims related to the use of the Application,

      • fulfilling legal obligations, especially tax and accounting,

      • preventing fraud and abuse,

      • statistical and archival purposes,

      • justified organizational reasons of the Administrator, as the data entered into the Application are necessary for work organization;

    2. until the User deletes their account in the Application, except when the data are necessary for the above purposes.

  2. Data are not subject to profiling or transferred outside the European Economic Area.


§7


We commit to regularly reviewing this Privacy Policy and amending it if necessary or desirable due to: new legal regulations, new guidelines from supervisory authorities for data protection, changes in technology used to process personal data (if they affect this Policy), or changes in methods, purposes, or legal bases of data processing.

§8


To request deletion of personal data from the Application, please contact us by email at: office@techinshot.pl